Erasmus+ short-term PhD mobilities
Erasmus+ is an exchange programme of the European Union which makes it possible for Masaryk University students to study or carry out a traineeship at a wide range of European universities and institutions.
One of the novelties introduced in the new Erasmus+ programme is the possibility of realising short-term doctoral mobilities as a traineeship placement. Short-term blended mobilities are open to doctoral students who meet the participation conditions of the Erasmus+ programme.
Study placements can take place only in countries included in the Erasmus+ programme (further only programme countries). These are the following countries:
- the twenty-seven member states of the European Union (Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden)
- the countries of the European Economic Area (Norway, Iceland and Lichtenstein)
- also Türkiye, North Macedonia, Serbia, Switzerland
- placements in the United Kingdom: All students going on a traineeship in the UK need to get a visa for which they need a Certificate of Sponsorship. If the host institution is unable to provide this certificate, the Erasmus+ programme cannot support the traineeship.
The ERASMUS ID code of Masaryk University is CZ BRNO05
Participation Conditions
The Erasmus+ study placement is open to a student who:
- is enrolled on an accredited bachelor’s, master’s or doctoral study programme at MU – full-time, combined or distance forms of studies
- is a citizen of one of the programme countries or is a citizen of another country but is studying in the programme country in an accredited programme of study, in any year
- throughout the period of their placement is enrolled in studies at the faculty/department through which the placement was organised, and the studies may not be ended or interrupted.
- has been selected in a duly announced selection procedure
- fulfils the Qualification Conditions of the Erasmus+ Programme (which you can find in the Documents section)
- wishes the study placement to be in their Country of Origin receives the lowest priority during the selection procedure and is given the status of a zero-grant student, i.e. is not entitled to receive the financial support
- is not travelling to their Country of Residence
- not studying in the Czech Republic under the Erasmus+ / Erasmus Mundus / Erasmus+ ICM programme
Participation conditions:
- traineeship can take place only on the basis of a valid Learning Agreement for Traineeships signed between student, the relevant faculty/department of MU and the host institution
- the duration is min. 5 and max. 30 days
- A MU faculty/department can send its students and recent graduates on a short-term doctoral mobility within the activity “traineeships“ to any public organization or private enterprise active on the labour market or in the sphere of education (private or public enterprise on local, regional, or national level; professional association; trade union; research institutes; non-financial organizations; educational centres, etc.) except unauthorized organizations and an organization administering EU programmes. These mobilities can also take place in the context of Horizon Europe funded research projects, in full respect of the principle of no double EU funding of activities. Wherever possible, the traineeships should be an integrated part of the student's study programme. In terms of workload, in principle the participants have to work full time, based on their receiving organisation’s working time.
Repeated departures for mobilities within the Erasmus+ programme:
- Short-term mobilities within the Erasmus+ programme are added up with study stays and traineeships through other Erasmus programmes (Erasmus+ Europe, Erasmus+ ICM, Erasmus Mundus) when calculating the maximum subsidy in one study cycle.
- Through Erasmus+ programmes the student can have study stays or traineeships abroad of a total length of a maximum of 12 months per study cycle (bachelor’s, master’s or doctoral).
- For long-cycle (for example five-year) master’s programmes the maximum subsidy for a study stay/traineeship is 24 months.
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Financial Conditions
The student will be given a grant from the funds for the Erasmus+ programme on the basis of a signed Grant Agreement. The financial support is calculated on the basis of the anticipated length of the mobility:
- days 1–14 of physical activity: 79 EUR/day
- days 15–30 of physical activity: 56 EUR/day
Funds are paid:
- in CZK to accounts in crowns held at any bank in the Czech Republic; the allocated amount of the grant will be transferred according to the monthly exchange rate of the European Commission and sent to the student's account in CZK, or
- in EUR to a euro account held at any bank within the European Union
The grant will be transferred to the student’s bank account entered into the IS MU.
The grant serves for only partial coverage of costs, being only a contribution to the increased costs linked to a placement abroad – the financial contribution of the student is assumed.
The duration of the online mobility is not financially supported within the Erasmus+ programme. Financial support is given in cases of physical mobility abroad or in case of physical part of the blended mobility.
Green Erasmus
A student can apply for Green travel individual support top-up (single contribution) in a total amount of 50 EUR. The student is entitled to receive the allowance if they prove the use of environmentally friendly transport to travel to the place of the traineeship (environmentally friendly transport must be the main means of transport for each trip – there and back) and if the distance between the sending and receiving institution is more than 100km (you can check the distance here).
Environmentally friendly transport is considered to be: bus, train and carpooling (or a combination of these). If the student uses air travel for at least part of the journey, they will lose the right to this one-off allowance. If someone drives the student to the mobility location and returns without them (family, friends), it is not considered a carpool.
The student is obliged to provide all receipts, invoices and other documents confirming the use of green travel and send that to the Erasmus+ coordinator after the end of the mobility, the financial support will be paid after the documents have been checked.
Increasing of financial support for students from disadvantaged socio-economic environments
This does not constitute a social grant!
The student can apply for increased financial support for a student from a disadvantaged socio-economic environment, provided that before their departure they submit:
- a document that confirms that they are entitled to child benefit and that the family’s income for the preceding year, decisive for the awarding of benefits, does not exceed the family subsistence level multiplied by a coefficient of 3.4. The document must include a translation of the confirmation to Czech (this does not apply to a confirmation in Slovak), and the document must be verified in the form of an apostille or superlegalization. The content and form of the document is to be individually consulted with the coordinator at the CZS.
The student must apply for the increased financial support by uploading the aforementioned documents in the ISOIS application no later than 10 days before signing of the Grant Agreement and bring the original documents to the signing of the Grant Agreement.
Financial Support for Students with Specific Needs
Students with specific needs can apply for increased financial support, provided that before their departure they submit an Application for a Grant for Students with Specific Needs. Along with the application you must submit:
- a medical report
- a copy of the ZTP pass (if you have one)
- Erasmus+ programme documents: the signed Learning Agreement
- letter of acceptance in which the host institution confirms the acceptance of the participant for the mobility where it is stated that they understand the health state of the participant
There are three types of application:
- variant I: a simple type of application for up to 3 000 EUR for a foreign trip. Money is provided for example for:
- food (various dietary needs such as for coeliacs and diabetics; it covers the difference in cost between standard diet and these purchases),
- transport (the difference in price between standard travel and the requested enhanced standard transport of the location of the placement and once there during the placement),
- accommodation (the difference in the price of the requested higher standard accommodation as against the normal – e.g., a barrier-free room close to the school),
- medical care (regular consultations abroad, rehabilitation, physiotherapy, etc.),
- specially modified study materials, etc.
- variant II: an application for up to 10 000 EUR for a foreign trip. Money is provided for example for an assistant or for an accompanying person;
- variant III: an application for more than 10 000 EUR for a foreign trip.
The amounts shown are preliminary. The true costs are paid, which have to be evidenced on return from the foreign placement.
You can find the Application for a Grant for Students with Specific Needs on the Czech National Agency for International Education and Research website in the section “Dokumenty pro žadatele a příjemce grantu (Žádost o podporu inkluze – studenti)”. Applications can be submitted at any time during the year, but no later than 2 weeks before signing the Grant Agreement (the student cannot make an appointment to sign the Grant Agreement before receiving the decision). The application must be submitted before departure as it is not possible to submit an Application and then have it approved retrospectively.
The application is handed to the Masaryk University institutional coordinator for the Erasmus+ programme Violeta Osouchová (via the ISOIS application). We recommend that you first consult the application with Teiresiás Centre (tothova@teiresias.muni.cz).
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Application
Applications for study placements are submitted electronically and this can be done only in the announced terms. Before submitting an application, please check that you meet the Qualification Conditions of the Erasmus+ Programme (which you can find in the Documents section).
IMPORTANT! The traineeship must always be arranged as full-time employment (35 hours a week at minimum); other arrangements cannot be accepted.
COMPULSORY PARTS OF THE ONLINE APPLICATION:
1) A Learning Agreement for Traineeships signed and approved by the three parties: a detailed work plan signed by the student, approved and signed by the placement guarantor at MU and the responsible representative of the host institution abroad.
The LA for Traineeships must be completed in English and is now part of the online application (do not fill in and do not upload the separate paper document into the application, it will not be accepted). Instructions for completing the Learning Agreement can be found in the document Traineeship Application Manual (see in section Documents).
2) The Motivation Letter has to contain:
- addressee CZS, signed by the student
- request for financial support from the Erasmus+ programme
- the field of study, level and the year in which the applicant is registered
- the reason for the host institution selection
- what the content of the traineeship will be and why
- direct relation to the student's field of study
- benefits of the traineeship for the student – academic benefits, job opportunity benefits
- benefits for Masaryk University
- benefits for the host institution
- the period of the traineeship for which the student is asking for the financial support
- in the case of selection of agencies and public institutions from the student's country of origin, i.e. cultural institution, Czech centres, region/school representation, etc., it is necessary to justify the selection of the institution considering the internationality of the traineeship
The motivation letter is to be written in Czech, Slovak or English. The maximum length of the motivation letter is one A4 page.
All annexes of the application should be processed on a computer.
CRITERIA OF THE SELECTION PROCESS FOR THE FINANCIAL SUPPORT:
- meeting the conditions for a traineeship
- a correctly filled out Learning Agreement for Traineeships
- a motivation letter meeting the above criteria
- the year of study of the student
- length of a traineeship
- previous placements abroad in programmes administered by CZS
- the formal aspects of the application form
The application is assessed by a three-member committee consisting of international programme coordinators from CZS.
The final results of the selection process will be announced to applicants by email within four weeks after the application submission deadline.
IMPORTANT! Submitting your application does not mean that it will automatically be approved and granted financial support – a proper selection process must take place.
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