Partner Universities

Applications and Visas

Once you are selected from your home institution for the exchange visit at Masaryk University, your coordinator must inform us of your nomination. We will then provide you with all the necessary information concerning the application process for the particular semester.

To apply for an exchange placement at Masaryk University, you will have to go through the following steps:

• 1/ Fill in the online application for nominated students
• 2/ Select courses taught in English
• 3/ Complete all steps in the application process
• 4/ Complete other steps including receiving the student visa, etc.

Other practical details you may find useful to know are also accessible in the International Student Guide or in the Masaryk University Information Sheet in the Downloads section (you will find there information about visas, travel health insurance, the application timeline, etc.).

1. APPLICATION FORM

Fill out our on-line application form available at IS OIS application (choose “Partner universities” cycle, your country and home school).

Exchange applications must include (no hard copies required): 

• a letter of motivation to identify the student’s academic goals at MU
• a copy of the photo page of the student’s passport.
• confirmation of English language skills (language certificate or confirmation from home institution). Feel free to use the Masaryk University form for language confirmation. Native speakers of English upload a blank sheet.
• a list of course choices

Please note that the scanned copies of the application, including all the documents mentioned above, have to be uploaded to the MU online application. No hard copies are required.

Online application hints:

• Do not write all in capital letters or all in lower case letters when filling in your name and address.
• Write your first name in the name field, your last name in the surname field and your middle name(s) in the middle name field (exactly as it appears in your passport).
• Write in the e-mail address you will use for your correspondence with us.
• In this application, you can also apply for accommodation in our halls of residence and for participation in Orientation Week.
• Read the terms and conditions at the end of the application form carefully!

2. COURSE SELECTION

Courses taught in English and other foreign languages are listed in the Course Catalogue.

Discuss your selection with your home university coordinator/advisor.

Accepted students will receive a course registration package by e-mail. It will contain information on on-line course registration and further details concerning your studies at Masaryk University including accommodation and students' arrival to Brno.

The course timetable will be known only at the beginning of the semester. If some of your courses happen to overlap or you need to change them, you can adjust your selection within the first two weeks of the semester.

3. FURTHER STEPS 

When the application portfolio is completed in the application database, we will:

• Send you the Acceptance Letter (in English) by regular post to the address you give in the on-line application (or to your home institution if agreed).
• Send you Confirmation of Your Student Status (to you) and Confirmation of Your Accommodation in the Czech Republic (to the Czech Embassy to which you will submit your visa application) by regular post (the confirmation will be written in Czech, both parts included in one document). You will need this for your visa application.
• Two months prior to the beginning of semester we will e-mail you with the Masaryk University Information System login and password, and instructions on how to register for courses at MU on-line.

When you receive the visa document from our end you should: 

• If you are not a EU citizen submit a student visa application to the embassy of the Czech Republic in your home country. Non- European Union citizens are obliged to be in possession of a student visa at the time of your arrival in the Czech Republic (see further information below). 
• Bring the Acceptance Letter to your exchange coordinator/advisor if it is required by them (keep a copy for yourself).
• Register for the courses online through our Information System according to the instructions you received together with the login details to the Information System.

Wait until your tutor (buddy) contacts you and if you wish, make arrangements for him/her to pick you up at the station/airport. If you have not been contacted by the tutor by 14 days before your departure, please contact tutoring@esn.muni.cz for assistance.

Visa

All international students who are not citizens of member states of the EU are obliged to get a student visa if they plan to study in the Czech Republic. The visa application process might take up to 60 days, therefore you should apply for it as soon as you receive visa document confirming the purpose of stay (written in Czech). Check the website of the Czech Embassy in your country regarding the visa application process (here is a list of Czech Embassies worldwide).

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After Arrival

When you arrive in Brno:

• your tutor/buddy will be waiting for you and will pick you up from the station (if you have asked them to do so).
• you will go to the halls of residence (reception open 24/7) or your pre-booked private accommodation
• during the working day you should submit the signed accommodation contract to the accommodation assistant
• you have to attend Compulsory Admission to the University International Office (with us)
• participate in Orientation Week 

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Before Departure

Which we see as not “good-bye” but “see you again soon”, you need to complete a few steps:

1/ Make sure you have returned all books to libraries.

2/ Close your bank account

3/ Dormitory:

• You can check out from MU dormitories only during the working day (up to 2 pm), on the date of your departure or a maximum of two days in advance. (You can check-out in advance and stay in the halls of residence until your departure day, meanwhile bringing the Check-out Confirmation Form to your MU coordinator). If you are planning to leave at the weekend, please arrange everything on the previous Friday.
• Please follow these steps:
  • Tidy and clean your room. Then go to reception and call a cleaning lady to check your room. After checking your room, she will give you a small check-out paper called the “Odhlašovací lístek”. This can be done a maximum of two days in advance.
  • Bring the “Odhlašovací lístek” and Check-out Confirmation Form to the accommodation assistant in the halls of residence. The accommodation assistant will sign the Check-Out Confirmation Form.
  • When leaving the dormitory, please do not forget to return your key to reception.

4/ Final Documents

• Check-out Confirmation Form (see the Documents section): If you want to successfully complete your studies at Masaryk University you have to prepare the Check-out Confirmation Form and bring it to your CZS coordinator’s office (Komenského square) before your departure. You can deliver it in person, ask someone to deliver it, put it into the post box in front of the CZS entrance or you can send it by e-mail. Please note that without filling it in and delivering it you cannot get the final documents signed by the MU coordinator. The signature of the accommodation assistant is absolutely necessary.
• Transcript of Records is an official document that will be used to transfer your grades from Masaryk University to your home university (the list of your courses and their evaluation). It is issued by the CZS coordinator. The date of your departure is considered to be the date of checking-out from the halls of residence or your flat (leaving your room) and this date must be confirmed by the accommodation assistant/landlord in the Check-out Confirmation Form a maximum of two days in advance. We do not take into account the date up to which you pay for the accommodation. The date of your last activity at university is taken into account too and cannot differ from the departure date by more than one week. In the case that not all your grades are already in the IS on the date of your departure, we will send you your Transcript later. You can find a sample of the Transcript of Records in the Documents section.

And, of course… stay in touch as an alumnus – a proud member of the Masaryk University family! 

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